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Deviations
If you are deviating from the group’s flight itinerary, you need to
inform us as soon as possible so that we can submit the request to Air
France.
Air France will
allow deviations/changes from the group’s flight itinerary only on the return
flight (westbound).
Their policy is as follows:
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Before ticket issuance:
You must submit to us in writing (via email/letter/fax) any request
regarding changes to the airline reservation prior to ticketing. In
addition to collecting a change fee of $150, Air France will collect
any increase in fare resulting from the new flight arrangements.
-
After ticket is issued
(approx. 45 days prior to departure):
Only
one change per passenger is allowed after ticketing and the
fee will depend on the booking class available at the time of the
request. The fee amount can range from $150 to $450.
Once ticket is issued, each passenger is responsible to make the
changes directly with the airline.
Additional notes:
If you are flexible on the
return date, you may want to make your change while in Spain since
the difference in the cost of making the change prior to ticketing
may be negligible.
-
PRO: If
your plans change and you want to return with the group, you dont
have to change the ticket; therefore, you save money and you have
the space on the flight with the group.
-
CON: If you wait to make the
change while in Spain you may not be able to get the date of your
choice. Normally, you should be able to find a return date
within a 3 day window; however, it could be much longer.
Deviations prior to ticketing
will be made if space is available. If
the space is not available at the time your request is submitted to
the airline, the airline places you on "standby". Although it is
seldom that the following occurs, there are times when the space
never becomes available. If this occurs, you must choose
another day or return with the group and make the change while
abroad.
Providing own
airfare
If you are providing your own international
transportation and do not want the airfare Forspro includes in the price
of the program, you receive a $925 credit. Please be aware that the
Madrid/Paris flight is part of the international transportation Forspro
provides. Therefore, if you are making your own travel plans,
you must make the arrangements to travel from Madrid
to Paris as well.
Note:
Participants traveling on flights different from the group’s
flight itinerary and not connecting with the group’s ground
transportation must provide their own airport transfers.
Airline
Ticket
The eticket
information will be
sent to you via email about 2 weeks prior to departure. Upon receipt of your
airline eticket, you should review your ticket to make sure the
information is accurate.
WE NEED
YOUR EMAIL ADDRESS IN ORDER TO SEND YOU THE AIRLINE TICKET INFORMATION
Seat assignment
Since these are group reservations, we
are unable to make individual seat assignments. However, after
you receive your eticket information you should be able to perform Internet
check-in. With Internet check-in, you can choose your seat anytime within 30 hours prior to the
departure of your flight. All you need is an Internet connection and
a printer. Warning!
If you print your boarding pass and you lose it, it may be a problem
when you arrive at the airport. We will not be able to help
you. You will have to resolve it yourself.
Unless you are willing to take that chance, we suggest you get your
boarding pass and check your luggage at the ticket counter at the
airport.
Luggage Check-in
You are allowed one
piece of checked luggage, a carry on, and
one accessory. Refer to our Final Instructions and the Air France
web site for size and weight limitations. |
